Malcolm Dyson Stationers Ltd Office Catalogue

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302

Storage and Archive

Choose the Correct Storage Solution

A good records management program can help you improve your business results in the following 5 ways: 

1.  The systematic disposal of records will prevent costly paper accumulation and free up valuable space. 
2.  Your company will be protected from accidental or premature destruction of records. 
3.  Reference retrieval will be faster – less time will be spent waiting for information. 
4.  Purchases of excessive offi ce fi ling equipment will be avoided. 
5.  Potentially crippling breaches of corporate security will be safeguarded against. 

Selecting the correct product is 
key to ensuring the best records 
management system is created.  
Use the table below as a guide to 
the type of product that will best 
suit your needs.

1. 

Are boxes to be used / moved regularly?

  

Which Product is right for you?

Improving Business Results with Effective Records Management

If yes, a medium or heavy duty box must be considered.  

Medium and heavy duty boxes will better withstand being 

moved more frequently

If yes, refer to the stacking height recommendations. This 

will enable you to safely stack the storage solution to 

maximise your use of space

If yes, look for products that feature Presto™ Instant 

Assembly or Fastfold

®

 Automatic Assembly that will 

save you valuable time.

If yes, select products that are designed to fi t lever arch 

fi les, transfer fi les, etc.  This will save you time that would 

be spent re-fi ling.

3.  

Do you have a high quantity of boxes to build?

4.  

Would you like to save time when fi ling ?

2.   

Do you have limited space and need to stack boxes/fi ling units?

Your Situation

Your Solution

Storage 

Units

Transfer 

Files

Storage 

Boxes

Have limited space and no shelving

Stackable units offer space saving fl oor or desktop storage solutions

ü

Require easy, frequent access to fi les

Eliminates the need to un-stack and re-stack boxes

ü

Need to save time retrieving fi les

Storage units cut retrieval time in half. Transfer fi les offer spine labels for quick and easy 
identifi cation

ü

ü

Infrequent access to fi les

Less frequently accessed fi les can be stored in storage boxes which can be stacked to save 
space

ü

ü

Frequent moving and handling of records

Stronger boxes are designed for frequent moving and handling

ü

Moving records to an off-site location for long term 
storage

Transfer fi les or lever arch fi les can be placed in storage boxes to maintain a fi ling system 
off-site

ü

ü

Lever arch fi les are used and need to be accessed 
regularly

Selected fi ling units are compatible with lever arch fi les and are ideal for frequent use

ü

Lever arch fi les need to be stored long term

Selected storage boxes are compatible with lever arch fi les and are ideal for long-term 
storage

ü

The Importance of Effective Records Management

Improving Business Results with Effective Records Management

The Importance of Effective Records Management

Improving Business Results with Effective Records Management

The Importance of Effective Records Management

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